Wealth Systems
by Expert AI Labs
Intelligent workflow design and AI systems orchestration
You don't have an AI problem. You have an operations problem.
We take on the work nobody sees: rebalancing checks, NIGO follow-ups, billing reconciliation, and the exceptions behind each of them. A person approves anything that matters, and the record shows an examiner who did.
Built by a former Head of Trading and Research at an RIA.
Most firms have tried AI. The work still moves by hand.
Most firms have tried AI by now. Someone bought a meeting notes tool. Someone else is using ChatGPT for client emails. Six months later the same work is still moving by hand.
That is because the tools everyone is selling sit on the client-facing side, where the work is visible and the time savings are small. The real cost sits behind it, in the operations nobody demos.
Ask your operations lead how many hours went into last quarter's rebalance. Ask how many new-account items got chased twice. Ask what the last audit did to somebody's month.
That is the work we go after.
The territory
Where AI fits in an RIA
Ten areas worth evaluating first. What to buy, what to connect, what to build, and where a person still has to approve.
See the opportunitiesSee it before you talk to us
Portfolio Command Center
A working multi-account rebalance, capital plan, and income calendar on synthetic data. Drive every slider yourself. No login, no sales call first.
Open the Command CenterWhere every engagement starts
RIA AI Opportunity Map
A two-week review of how your firm actually runs. You get a written report that names what to automate, what to buy instead, and what to leave alone, plus a ranked 90-day plan you keep either way.
- Price
- $2,500
- Duration
- 2 weeks
- You leave with
- Written map + 90-day plan
Not sure the Map is the right first step? The 30-minute call is free, and we will say so if it is not.
- 01Find the highest-value AI opportunities in your firm
- 02Decide what to buy, integrate, or build
- 03Leave with a ranked 90-day roadmap
After the Map: consult, train, build
Intelligent workflow design and AI systems orchestration. We consult on the right AI tools, train the team, and build custom AI solutions where that is actually justified. Each of these follows the RIA AI Opportunity Map.
Consult
The right AI tools
We help you choose what to buy, what to connect, and what to leave alone. Vendor-neutral. If an existing product is the answer, we say so.
How we workTrain
Your team, on AI
Your people are going to use AI whether you plan for it or not. We train them on your firm's actual work, with rules your compliance person can defend.
See the curriculumBuild
Custom AI solutions
When nothing you can buy covers the work, we design the workflow and orchestrate the systems around it. A person still approves anything that matters.
See what we buildMost firms need more than one of these. Consulting without training leaves the tools unused. Training without a build leaves a team that is excited and still doing everything by hand. Building without intelligent workflow design just adds another system.
We work with independent firms. RIAs, hybrid advisors, and independent broker-dealer affiliates who control their own technology decisions. If your technology stack is dictated by a parent bank, we are probably not a fit.
AI across the RIA
Six areas. Four decisions.
Buy what already exists. Connect what you own. Build what nobody sells. Keep every step accountable.
Supervision
Your firm already uses AI. Can you prove it is supervised?
Someone on your team is using a notetaker, a drafting tool, or a chatbot today. The SEC's FY2026 examination priorities say the Division will assess whether firms have adequate policies and procedures to monitor and supervise their use of AI, including in back-office operations, and will check that what a firm says about its AI is accurate.
Everything we build carries an approval step and a record of who approved it. The governance work turns that into an inventory, a vendor file, and evidence you can hand over on request.
How we keep it accountableExample
Portfolio operations, step by step
We have no interest in describing this in the abstract. Here is the actual thing, running on sample data: match the custodian file, find cash needs, prepare a trade list, and wait for a person to approve.
Portfolio ops morning
Match the custodian file, find cash needs, prepare trades, and wait for a person to approve.
Custodian file reconciled
Positions matched to the book of record. Two exceptions flagged before anyone looks at drift.
| Accounts reconciled | 148 / 150 |
| Exceptions | 2 for review |
| File | Schwab export · 07:14 ET |
The full version of this is the Portfolio Command Center, where every input recalculates the capital plan, the rebalance, and the income calendar together. Two more walkthroughs, the firm-wide exception queue and the CCO's AI supervision file, live on the demo page.
The work itself
We start from how the work already runs.
Portfolio operations at an independent firm mean specific things, and the software gets built against the specifics.
- Model portfolios organized by asset class and sleeve.
- Schwab and TD data feeds.
- A daily Trade Order list tracking per-account variance against targets.
- Reconciliation and drift review finished before the market opens.
When we ask how your firm handles a drifted sleeve or a stuck transfer, we are not learning the business. We are comparing notes.
About Wealth SystemsNext step
Book a 30-minute call
Tell us about your firm and stack. We will tell you the right next step.
Thirty minutes with the person who would run the work, not a sales development rep. Tell us about your firm and we will come back with a time, plus an honest read on whether we are the right people for what you need.
Or call (678) 524-6180 · info@expertailabs.com